Docfield for Education

Better Academic Documents in Less Time

Automate, standardize, and simplify every document – from enrollment forms to policy updates – with one secure platform.

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The problem

Admininstrative Tasks Are Holding Education Back

Create contracts that adapt to your workflow, and stay compliant - no matter who’s writing them.

No hours lost creating, editing, and chasing documents

No fragmented tools across departments and campuses

No constant pressure to stay compliant with regulations

Yes, status visibility of document and ownership

Yes, version control plus audit trails for compliance

"Before Docfield, we spent hours piecing together enrollment forms. Now, we do it in minutes."

Registrar

Mid-sized University

The Docfield Advantage

A Single Platform to Power All Your Academic Documents

Smart Templates

Pre-built and customizable templates for every document type — from MOUs to student letters. Keep wording consistent and compliant across departments.

Automated Workflows

Trigger document generation from your Student Information System (SIS) or LMS. Route for approvals automatically — no back-and-forth emails.

Real-Time Collaboration

Let administrators, teachers, and legal teams co-edit in real time. Full version history and approval logs are included by default.

Audit-Proof Compliance

Capture who approved what and when. Automatically maintain audit trails for internal and external inspections.

Integrations

Connect Docfield to the tools your institution already uses. We have integrations with Moodle, Canvas, Azure AD & Google Workspace.

Policy Creation & Control

Create reusable templates for policies like anti-bullying, data privacy, or IT usage. Assign editors and reviewers. Automate version reviews and distribution.

Use cases

Use Cases Across Your Institution

Student enrollment forms

Workflow: HR templates with conditional logic

Impact: Speeds up onboarding, ensures compliance

Field trip consent letters

Workflow: Send to parents with secure signature links

Impact: Track sign-off completion in dashboard

Staff onboarding docs

Workflow: HR templates with conditional logic

Impact: Speeds up onboarding, ensures compliance

Policy distribution

Workflow: Auto-distribute yearly updates to staff

Impact: Full traceability of reads and signatures

Accreditation reporting

Workflow: Pull metrics and document history on demand

Impact: Speeds up onboarding, ensures compliance

What customers are saying

"We aim to incorporate updates to rules, legislation, our portfolio offerings, and pricing into these templates. This robust foundation enables efficient contracting for every new engagement, minimizing mistakes and ensuring a consistent, uniform set of documents."

Edwin Reijnders

Bid Manager

"Since we’ve been using Docfield — we are saving up to 80% time on contracting with enterprise clients.”

Hans Hantson

Business Developer EMEA

"More and more of our departments and faculties choose to work with this software. That is enough said, in my opinion."

Mo van Dijk

Policy officer

"It is very nice to keep control of your own formats. And one should not be afraid that it is complicated because it is self-explanatory, and I really like that."

Lisa Markesteijn

Senior Lawyer

"I used to have a bunch of Word documents that I sometimes had to scroll through endlessly, which took a lot of time. Now it's much clearer. You can see at a glance what's done and what's not."

Jennifer van Triest

Secretary at the Institute for People & Business

"We use Docfield to write OER’s. The authors, commenters & advisors enjoy using the product. As the coordinator, I’m most happy about the ease of use."

Raimond van Mouche

Policy advisor

80%

reduction in sales cycle length

3 weeks

saved on EER processes

66%

increase in efficiency

Want to learn more about how we’ve helped our customers?

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How It Works; Use Case

How would an annual data privacy policy update go with Docfield?

Step 1:

Legal team edits last year’s policy

Step 2:

Compliance officer reviews changes

Step 3:

Director signs off

Step 4:

Policy shared with staff & parents

Step 5:

Signed acknowledgements tracked

Docfield action

Template opens with pre-filled fields

Docfield action

Approval workflow auto-routes the draft

Docfield action

Digital signature captured securely

Docfield action

PDF with versioning auto-sent via email

Docfield action

Dashboard shows completion status

Trusted by Education Institutions

"Docfield made our admin processes smoother across all levels – faculty, staff, and students"

Head of Administration

Secondary School Group

Better Academic Documents in Less Time

Admininstrative Tasks Are Holding Education Back