Docfield for SMB & Startups

Close Deals Faster. Ditch the Document Chaos.

Empower your team with fast, consistent, and compliant contract workflows – no legal team needed.

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The problem

Document Workflows That Don’t Scale With You

Each department uses its own version of templates

Hard to track who edited what and when

Legal bottlenecks delay contracts

No central overview of open, signed, or expired documents

Manual processes = errors and missed renewals

"Before Docfield, we spent hours piecing together enrollment forms. Now, we do it in minutes."

Registrar

Mid-sized University

The Docfield Advantage

Document Workflows That Scale As You Grow

Template-Driven Contract Creation

Build once, reuse across sales, HR, and procurement.

Approval Flows Without the Back-and-Forth

Define who approves what and when — automatically.

Clear Overview, No Spreadsheets

Dashboards with real-time status updates on every document.

eSignatures & Audit Trails

Sign, store, and track — 100% secure and compliant.

Simple Setup, Fast ROI

Get value from day one — no IT department required.

What customers are saying

"We aim to incorporate updates to rules, legislation, our portfolio offerings, and pricing into these templates. This robust foundation enables efficient contracting for every new engagement, minimizing mistakes and ensuring a consistent, uniform set of documents."

Edwin Reijnders

Bid Manager

"Since we’ve been using Docfield — we are saving up to 80% time on contracting with enterprise clients.”

Hans Hantson

Business Developer EMEA

"More and more of our departments and faculties choose to work with this software. That is enough said, in my opinion."

Mo van Dijk

Policy officer

"It is very nice to keep control of your own formats. And one should not be afraid that it is complicated because it is self-explanatory, and I really like that."

Lisa Markesteijn

Senior Lawyer

"I used to have a bunch of Word documents that I sometimes had to scroll through endlessly, which took a lot of time. Now it's much clearer. You can see at a glance what's done and what's not."

Jennifer van Triest

Secretary at the Institute for People & Business

"We use Docfield to write OER’s. The authors, commenters & advisors enjoy using the product. As the coordinator, I’m most happy about the ease of use."

Raimond van Mouche

Policy advisor

80%

reduction in sales cycle length

3 weeks

saved on EER processes

66%

increase in efficiency

Want to learn more about how we’ve helped our customers?

See all customer stories

Use cases

From Sales to HR – All in One Place

Sales proposals and contracts

NDAs and partnership agreements

Hiring and onboarding documents

Vendor agreements and renewals

Policy updates

Internal communications

Compliance

Our Commitment to Compliance

Docfield is built with privacy at its core. Your data is securely hosted in the European Union, and the entire platform is designed to meet GDPR standards from the ground up. Encryption, access controls, and transparency are all part of how we protect your information every day.

End-to-End encryption

Your documents and data are encrypted in transit ensuring confidentiality across every stage of your workflow.

Role Based Access Control

Control who can view, edit, and approve documents with granular user permissions tailored to your organization’s structure.

Secure Audit Trail

Every action is logged automatically — from edits to signatures, so you always know who did what, and when.

Hosted In Europe

All data is stored securely in the EU, fully aligned with GDPR and European data protection standards.