Corporate Credit Card Policy
1. Purpose
This policy outlines the guidelines for the issuance, usage, monitoring, and reimbursement processes related to corporate credit cards provided to employees of company_name. It ensures appropriate financial controls, accountability, and responsible usage.
2. Eligibility
Corporate credit cards may be issued to employees who frequently incur business-related expenses or have roles requiring regular travel or procurement activities. Approval from management and finance departments is required.
3. Type of Credit Card
Employees will receive a corporate credit card issued by a financial institution selected by the company. Cards may vary based on job function, including standard corporate cards, travel-specific cards, or procurement cards.
Credit Card Type: ccardtype
4. Cardholder Responsibilities
- Employees must sign this Credit Card Holder Policy
- The card is strictly for business-related expenses
- Cardholders must ensure secure storage and protect card information
- Immediate notification to the finance department in cases of loss, theft, or suspected fraud
5. Authorized Uses
Corporate credit cards may be used for:
- Travel expenses (airfare, lodging, transportation)
- Business meals and entertainment
- Conference fees and professional memberships
- Office supplies and equipment
- Other pre-approved business-related expenses
6. Unauthorized Uses
Prohibited uses include, but are not limited to:
- Personal expenses
- Non-business-related entertainment
- Cash advances
- Expenses exceeding pre-authorized limits without explicit approval
7. Expense Reporting and Documentation
- Employees must retain all receipts and submit expense reports monthly
- Receipts should detail the purpose, attendees (if applicable), and nature of the expense
- Reports must be approved by direct managers and submitted to the finance department
8. Spending Limits
- Individual credit limits will be determined based on role and responsibilities, approved by management
- Standard monthly spending limits without additional approval: €amount
- Expenses exceeding €amount require prior approval from a direct manager and the finance department
- Temporary limit increases can be requested and must receive explicit finance approval
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