Docfield for Safety Reports

Create compliant safety reports in minutes, not hours

Standardize your safety inspection workflows with smart templates. From fire safety to building equipment: Generate consistent, audit-ready reports with built-in compliance controls.

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Trusted by organisations across the Netherlands and the UK

Problem

Creating safety reports manually is not only costly, but high-risk

Safety inspections for building equipment, fire safety and sprinkler systems require hundreds of reports. Creating safety reports manually is a slow and error-prone process

Duplicating existing documents or working from Word-based templates can lead to inconsistent safety reports‍ and costly compliance-gaps

Managing hundreds of report types for all kinds of building and safety equipment is not only a logistical nightmare, but can lead to failed audits and liability risk

How It Works

One platform for every safety inspection report

Whether you're inspecting sprinkler installations, fire alarm systems, smoke control equipment, or building safety provisions, Docfield gives your team a single, standardized workflow from template to signed report.

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Smart inspection templates

Pre-built templates for every equipment type. Smart fields auto-populate inspector details, location data, and equipment specifications. Your team fills in findings, the template handles the structure.

Conditional logic for all equipment types

One master template adapts to different inspections. Simple checks take minutes; complex installations that used to take 16 hours get the right extended sections automatically. Conditional blocks display the right content based on equipment type and inspection scope.

Workflow management

Create custom workflows for each template, assign responsibilities and set deadlines

Export to CSV

Export your data to Excel Sheets easily

Built-in approval workflows

Route completed reports through review and sign-off steps. Assign reviewers, set deadlines, and track exactly where each report sits in the approval chain. No more chasing signatures via email and no more failed compliance with the Bbl or internal safety and quality standards.

What customers are saying

„We use Docfield to write exam regulations. The authors, commenters & advisors enjoy using the product. As the coordinator, I’m most happy about the ease of use."

Raimond van Mouche

Policy Advisor

"It is very nice to keep control of your own formats. And one should not be afraid that it is complicated because it is self-explanatory, and I really like that."

Lisa Markesteijn

Senior Lawyer

„Writing programme specifications and regulations is now an accessible, intuitive process. The ability to co-write within the same document and to shape participation is also highly appreciated.”

Monique Bicknese

Secretary of the Executive Board

“Improving admissions means being more responsive and student-friendly, while giving our teams tools to save valuable time on repetitive admin. That’s time they can reinvest in what really matters.”

Hamish Horton

Director of Admissions

"Since we’ve been using Docfield — we are saving up to 80% time on contracting with enterprise clients.”

Hans Hantson

Business Developer EMEA

"More and more of our departments and faculties choose to work with this software. That is enough said, in my opinion."

Mo van Dijk

Policy Officer at HAN University

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Your trusted partner

Docfield seamlessly integrates with your tech stack while ensuring data security. We adhere to industry standards and regulatory requirements, like ISO/IEC 27001, offer secure access management, and host all data in EU-based data centers.

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Secure login with SURFconext, OAuth, & Office 365

Uptime guarantee

99.9% platform availability during working hours

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Rapid response with 4-hour resolution for urgent issues

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Integrations

Integrate via our API and custom solutions

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1017AZ Amsterdam
Netherlands

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